Required Forms

Back-to-School

In preparation for each new school year, St. Thomas More Cathedral School asks parents to complete a series of required forms, they are linked here for your convenience.

Specifically, there are five primary administrative requirements that families are required to complete for each of their enrolled students. They are:

PowerSchool Parent Portal,
Acceptable Use Policy Form,
Handbook Agreement,
Media Release, and
Dismissal & Pickup Authorization

This process replaces most of the paper forms previously sent home for registration.

Please complete all administrative forms prior to Friday, August 12. Any forms not completed before will result in students' admission to school the first day being delayed. Students will be unable to start classes until ALL requirements are completed.

Thank you for helping us make a smooth transition into the 2022-2023 school year.

NEW FAMILIES

1. Powerschool Parent Portal

How do I get started?

Use the snapcode link sent to you from the STM Front Office Staff.

Visit Enrollment Site and select the Registration link.

Then, enter your student’s snapcode.

What’s a snapcode?

By using the link sent to you by STM Front Office Staff, you are automatically entering your child's snapcode. The snapcode is like a key to your child’s Enrollment for the upcoming school year. You should receive a unique snapcode or snapcode link for each child.

Should I create an account?

- If you’ve never completed an online Enrollment, you should create an account. This allows you to securely save your work and come back at a later time if necessary. You can use your email address or cell phone number.

- If you already have an account, you can sign in and complete the form. (You should use the same account to complete forms for multiple children.)

Select the Student Enrollment Icon on the left side for 22-23, agree to the terms and conditions, select begin forms.

Updating Contact Information. Please note the following when updating contact information:

Primary Contact. The first person listed on the contact page is considered by Power School to be the primary contact. This contact should be designated as priority 1.
Mother/Father. Data for parents is pulled based on the ‘tags’ set in Power School.

Parent contact information should be listed first and/or second and have a priority of 1 or 2. One phone number should be designated as preferred. Make sure your phone numbers are labeled. We do not use the daytime category. If your home phone is your cell phone please list it under each category. Only phone numbers listed as mobile will be able to receive an SMS or text messages from the school. Please ensure you check the SMS box under the mobile setting. One email for each parent contact should be designated as primary. The primary email will be pulled for the homeroom email groups and for the school newsletter.

Emergency Care Forms. Emergency care forms will be generated from the data in PowerSchool. Emergency contacts will be pulled based on the ‘tag’ emergency 1, or emergency 2, etc. in your contacts. Each student must have two emergency contacts listed other than the parents. Emergency contacts will also need to be ‘tagged’ for school pick up.

Birth and Baptismal Certificates

Registered students do not need to upload copies of the birth or baptismal certificates.

Do I have to answer all the questions on the form?

No, but some questions are marked "Required" and must be answered before you can submit your form.

What if I make a mistake?

If you would like to make a change prior to submitting the form, you can either navigate back to the page using the “Previous” and “Next” buttons or if you are on the Review page select the underlined field. If you have already submitted the form you will need to contact Mrs. McGraw in the school office to make the changes for you.

I’ve completed the form, now what?

Once you have finished entering your information be certain to tab to the last page and enter “Submit.” This will send all of the information you’ve entered to the school. If you cannot select this button you will need to make sure that you have answered all required questions and uploaded the necessary documents.

What if I have more than one student in the school? Do I need to do this for each child?

Yes, you will need to provide information that is specific to each child. Common information will self-populate during your session.

Please contact Mrs. McGraw at [email protected] or call the school office at (703)528-6781 for assistance logging into the Parent Portal.

2. Acceptable Use Policy Form. There are two versions of this form; one for K-5th grade and one for 6-8th grade. Through this form, parents and students acknowledge what is appropriate and inappropriate use of technology and online resources. The need for this policy and for students and parents alike to be aware of it was highlighted this year with the increased use of technology in and outside the classroom.

K-5 Acceptable Use Policy Form

6-8 Acceptable Use Policy Form

3. Student Parent Handbook Agreement Form. The STM Student Parent Handbook is available on our STM website. The form documents parent and student acknowledgement of the Handbook and its content. The Student Parent Handbook serves as the primary starting point when issues or concerns arise throughout the year. If you have more than one student, please submit an individual agreement for each student.

PreK Handbook Agreement Form

K-8 Handbook Agreement Form

4. Media Release for Minors. You have the right to prohibit the use of your child’s name, picture and voice in school/parish/Diocesan media and may do so by completing the form below. Please read the options below carefully as you consider your decision and electronically sign this form for each child.

Media Release Form

5. Dismissal & Pick-Up Authorization. Complete the online form to provide dismissal & pick-up instructions for your students. All families must complete this online form.

Dismissal Form

*Medical documents should be uploaded through Magnus Health at the icon in the top right. Visit the Nurse's webpage for more detailed instructions - School Clinic

Diocesan Child Protection/VIRTUS Paperwork

All STM volunteers must complete Diocesan VIRTUS training, background check, and other required paperwork before volunteering at STM. Please click on the link to the left to access the necessary paperwork. Contact Mrs. Neubauer at [email protected] for assistance.

Hot Lunch Service by Yay Lunch

Yay Lunch delivers lunches from local vendors directly to schools. Each lunch is sealed and labeled with your child’s name, grade, teacher + dietary restrictions. Click here for more information.

Register as a Volunteer Required for all new families and all returning families who have not yet registered.

Please fill out the information completely, including secondary contact/spouse details, privacy settings, interests, and child’s name. *Please note that all volunteers must complete Diocesan Child Protection training and submit all VIRTUS paperwork before becoming a volunteer.

Please complete all administrative forms prior to Friday, August 12. Any forms not completed before will result in students' admission to school the first day being delayed. Students will be unable to start classes until ALL requirements are completed.

Thank you for helping us make a smooth transition into the 2022-2023 school year.

RETURNING FAMILIES

1. PowerSchool Parent Portal

Visit arlingtondiocese.powerschool.com/public and log in using your credentials from the Parent Portal. Select the student you wish to update along the top.

Select the Student Enrollment Icon on the left side for 22-23, agree to the terms and conditions, select begin forms.

Updating Contact Information. Please note the following when updating contact information:

Primary Contact. The first person listed on the contact page is considered by Power School to be the primary contact. This contact should be designated as priority 1.

Mother/Father. Data for parents is pulled based on the ‘tags’ set in Power School.

Parent contact information should be listed first and/or second and have a priority of 1 or 2. One phone number should be designated as preferred. Make sure your phone numbers are labeled. We do not use the daytime category. If your home phone is your cell phone please list it under each category. Only phone numbers listed as mobile will be able to receive an SMS or text messages from the school. Please ensure you check the SMS box under the mobile setting. One email for each parent contact should be designated as primary. The primary email will be pulled for the homeroom email groups and for the school newsletter.

Emergency Care Forms. Emergency care forms will be generated from the data in PowerSchool. Emergency contacts will be pulled based on the ‘tag’ emergency 1, or emergency 2, etc. in your contacts. Each student must have two emergency contacts listed other than the parents. Emergency contacts will also need to be ‘tagged’ for school pick up.

Birth and Baptismal Certificates

Current students do not need to upload copies of the birth or baptismal certificates.

Do I have to answer all the questions on the form?

No, but some questions are marked "Required" and must be answered before you can submit your form.

What if I make a mistake?

If you would like to make a change prior to submitting the form, you can either navigate back to the page using the “Previous” and “Next” buttons or if you are on the Review page select the underlined field. If you have already submitted the form you will need to contact Mrs. McGraw in the school office to make the changes for you.

I’ve completed the form, now what?

Once you have finished entering your information be certain to tab to the last page and enter “Submit.” This will send all of the information you’ve entered to the school. If you cannot select this button you will need to make sure that you have answered all required questions and uploaded the necessary documents.

What if I have more than one student in the school? Do I need to do this for each child?

Yes, you will need to provide information that is specific to each child. Common information will self-populate during your session.

I can’t remember my login for the PowerSchool Parent Portal.

If you aren’t able to retrieve your login credentials using the “Having trouble signing in?” link on the Sign In page, please contact Mrs. McGraw at [email protected] or call her at (703)528-6781 for assistance logging into the Parent Portal.

2. Acceptable Use Policy Form. There are two versions of this form; one for K-5th grade and one for 6-8th grade. Through this form, parents and students acknowledge what is appropriate and inappropriate use of technology and online resources. The need for this policy and for students and parents alike to be aware of it was highlighted this year with the increased use of technology in and outside the classroom.

K-5 Acceptable Use Policy Form

6-8 Acceptable Use Policy Form

3. Student Parent Handbook Agreement Form. The STM Student Parent Handbook is available on our STM website. The form documents parent and student acknowledgement of the Handbook and its content. The Student Parent Handbook serves as the primary starting point when issues or concerns arise throughout the year. If you have more than one student, please submit an individual agreement for each student.

PreK Handbook Agreement Form

K-8 Handbook Agreement Form

4. Media Release for Minors. You have the right to prohibit the use of your child’s name, picture and voice in school/parish/Diocesan media and may do so by completing the form below. Please read the options below carefully as you consider your decision and electronically sign this form for each child.

Media Release Form

5. Dismissal & Pick-Up Authorization. Complete the online form to provide dismissal & pick-up instructions for your students. All families must complete this online form.

Dismissal Form

*Medical documents should be uploaded through Magnus Health at the icon in the top right. Visit the Nurse's webpage for more detailed instructions - School Clinic

Diocesan Child Protection/VIRTUS Paperwork

All STM volunteers must complete Diocesan VIRTUS training, background check, and other required paperwork before volunteering at STM. Please click on the link to the left to access the necessary paperwork. Contact Mrs. Neubauer at [email protected] for assistance.

Hot Lunch Service by Yay Lunch

Yay Lunch delivers lunches from local vendors directly to schools. Each lunch is sealed and labeled with your child’s name, grade, teacher + dietary restrictions. Click here for more information.

Register as a Volunteer Required for all new families and all returning families who have not yet registered.

Please fill out the information completely, including secondary contact/spouse details, privacy settings, interests, and child’s name. *Please note that all volunteers must complete Diocesan Child Protection training and submit all VIRTUS paperwork before becoming a volunteer.

Please complete all administrative forms prior to Friday, August 12. Any forms not completed before will result in students' admission to school the first day being delayed. Students will be unable to start classes until ALL requirements are completed.

Thank you for helping us make a smooth transition into the 2022-2023 school year.

PreK-8 School Supply Lists

Supplies and materials are provided by the school as part of the books and materials fee. The Book fee and Technology Fee will be billed via your FACTS account for each child.