Required Forms

Back-to-School 

In preparation for each new school year, St. Thomas More Cathedral School asks parents to complete a series of required forms, they are linked here for your convenience.
Specifically, there are six primary admin requirements that we ask families to complete for each of their enrolled students. They are: PowerSchool Parent Portal, Acceptable Use Policy Form, Handbook Agreement, Media Release, Dismissal & Pickup Authorization and COVID-19 Waiver. This process replaces most of the paper forms previously sent home for registration.
 
1. PowerSchool Parent Portal -

Visit arlingtondiocese.powerschool.com/public and log in using your credentials from the Parent Portal. Select the student you wish to update along the top.

Select the Student Enrollment Icon on the left side for 21-22, agree to the terms and conditions, select begin forms.

Updating Contact Information.  Please note the following when updating contact information:

Primary Contact.  The first person listed on the contact page is considered by Power School to be the primary contact.  This contact should be designated as priority 1.
Mother/Father.  Data for parents is pulled based on the ‘tags’ set in Power School.

Parent contact information should be listed first and/or second and have a priority of 1 or 2. One phone number should be designated as preferred.  Make sure your phone numbers are labeled.  We do not use the daytime category.  If your home phone is your cell phone please list it under each category.  Only phone numbers listed as mobile will be able to receive an SMS or text messages from the school. Please ensure you check the SMS box under the mobile setting. One email for each parent contact should be designated as primary. The primary email will be pulled for the homeroom email groups and for the school newsletter.

Emergency Care Forms. Emergency care forms will be generated from the data in PowerSchool. Emergency contacts will be pulled based on the ‘tag’ emergency 1, or emergency 2, etc. in your contacts. Each student must have two emergency contacts listed other than the parents. Emergency contacts will also need to be ‘tagged’ for school pick up.

Birth and Baptismal Certificates 

Current students do not need to upload copies of the birth or baptismal certificates.

Do I have to answer all the questions on the form? 

No, but some questions are marked "Required" and must be answered before you can submit your form.

What if I make a mistake?

If you would like to make a change prior to submitting the form, you can either navigate back to the page using the “Previous” and “Next” buttons or if you are on the Review page select the underlined field.  If you have already submitted the form you will need to contact Mrs. McGraw in the school office to make the changes for you.

I’ve completed the form, now what?

Once you have finished entering your information be certain to tab to the last page and enter “Submit.” This will send all of the information you’ve entered to the school. If you cannot select this button you will need to make sure that you have answered all required questions and uploaded the necessary documents.

What if I have more than one student in the school? Do I need to do this for each child?

Yes, you will need to provide information that is specific to each child. Common information will self-populate during your session.

I can’t remember my login for the PowerSchool Parent Portal.

If you aren’t able to retrieve your login credentials using the “Having trouble signing in?” link on the Sign In page, please contact Mrs. McGraw at stmoffice@stmschool.org or call her at (703)528-6781 for assistance logging into the Parent Portal. 

2. Acceptable Use Policy Form. There are two versions of this form; one for K-5th grade and one for 6-8th grade. Through this form, parents and students acknowledge what is appropriate and inappropriate use of technology and online resources. The need for this policy and for students and parents alike to be aware of it was highlighted this year with the increased use of technology in and outside the classroom.

K-5 Acceptable Use Policy Form

6-8 Acceptable Use Policy Form

 

3. Student Parent Handbook Agreement Form. The STM Student Parent Handbook is available on our STM website. The form documents parent and student acknowledgement of the Handbook and its content. The Student Parent Handbook serves as the primary starting point when issues or concerns arise throughout the year. If you have more than one student, please submit an individual agreement for each student.

PreK Handbook Agreement Form

K-8 Handbook Agreement Form

 

4. Media Release for Minors. You have the right to prohibit the use of your child’s name, picture and voice in school/parish/Diocesean media and may do so by completing the form below. Please read the options below carefully as you consider your decision and electronically sign this form for each child.

Media Release Form

 

5. Dismissal & Pick-Up Authorization. Complete the online form to provide dismissal & pick-up instructions for your students. All families must complete this online form.

Dismissal Form

 
6. COVID-19 Waiver in Magnus Health. This is an annual requirement that comes from the Diocese of Arlington and is separate from the daily Magnus Health Attestation. Parents will see this requirement in their “to do” list in Magnus.
 

Please complete all administrative forms prior to Monday, August 16. Any forms not completed before will result in students' admission to school the first day being delayed. Students will be unable to start classes until ALL requirements are completed.

 

Thank you for helping us make a smooth transition into the 2021-2022 school year.

*Medical documents should be uploaded through Magnus Health at the icon in the top right. Visit the Nurse's webpage for more detailed instructions - School Clinic
Diocesan Child Protection/VIRTUS Paperwork

All STM volunteers must complete Diocesan VIRTUS training, background check, and other required paperwork before volunteering at STM . Please click on the link to the left to access the necessary paperwork. Contact Mrs. Neubauer at mneubauer@stmschool.org for assistance.

Yay Lunch delivers lunches from local vendors directly to schools. Each lunch is sealed and labeled with your child’s name, grade, teacher + dietary restrictions. More info: https://www.stmschool.org/apps/news/article/1288809
PreK-8 School Supply Lists 
Supplies and materials are provided by the school as part of the books and materials fee for 2021-22.
Please note: In September, the K-8 book fee of $250 will be billed in FACTS in addition to half of the $100 PTO fee. The PTO dues are split into 2 payments of $50 with the second payment charged in February. If you have any questions or need assistance, please contact the school at stmoffice@stmschool.org.
Register as a Volunteer Required for all new families and all returning families who have not yet registered. 
Please fill out the information completely, including secondary contact/spouse details, privacy settings, interests, and child’s name. *Please note that all volunteers must complete Diocesan Child Protection training and submit all VIRTUS paperwork before becoming a volunteer.